This privacy policy explains what happens to any personal data you provide to us through this website, by telephone, in person or through our normal business dealings. It explains how we collect, use, protect and retain personal data. Please read it carefully together with any related cookie information.
We are committed to protecting your personal data in accordance with the Data Protection Act 2018 (DPA 2018), the UK General Data Protection Regulation (UK GDPR) and the Data (Use and Access) Act (DUAA).
We process personal data for several purposes and the means of collection, lawful basis of processing, use, disclosure, and retention periods for each purpose may differ.
Your rights
- You have the right to be informed about how your personal data is collected and used.
- You have the right to know our purposes for processing, the legal basis relied on, relevant retention periods and who data is shared with.
- You have the right to withdraw consent where consent is relied upon, and the right to complain to the Information Commissioner’s Office.
- You have the right to receive privacy information that is concise, transparent and written in clear language.
Our policy is to collect only the personal data necessary for agreed purposes and we ask clients to only share personal data where it is strictly needed for those purposes. We collect personal data from our clients or from third parties acting on the instructions of the relevant client.
The information we collect and why we collect it
Depending on how you interact with us, we may process personal data such as your name, title, job title, date of birth, postal address, email address, telephone number, IP address, usernames and any information you provide when subscribing to updates, making an enquiry or engaging us to provide services.
We use personal data to provide our services, manage client relationships, administer invoices and accounts, respond to enquiries, deliver marketing and event information where permitted, invite participation in surveys or polls, and manage the administration and operation of our business.
Lawful bases for processing
Contractual necessity: We process personal data to provide professional services such as tax advice and general or specific business advice as part of the range of services we offer. We also process personal data in the administration and management of our business.
Legitimate interests (marketing): Your business contact details are used to provide you with information about our services and other information which we think will be of interest to you, unless you tell us not to.
Recognised Legitimate Interests & Legal Obligations: We are subject to legal, regulatory and professional obligations, such as anti-money laundering (AML) regulations and financial crime prevention. We need to keep certain records to demonstrate that our services are provided in compliance with those obligations and those records may contain personal data.
Personal data processed is kept by us for as long as is considered necessary for the purpose for which it was collected (including as required by applicable law or regulation). In the absence of specific legal, regulatory or contractual requirements, our retention policy period for records and other documentary evidence created in the provision of services is 7 years from the date our business relationship terminates or the completion of the specific service.
How we apply data protection principles
We seek to ensure that personal data is collected for specified, explicit and legitimate purposes; is adequate, relevant and limited to what is necessary; is accurate and kept up to date; is retained only for as long as necessary; and is processed securely using appropriate technical and organisational measures. We build data protection into our processes, services and systems from the outset and train our people on data protection, confidentiality and security requirements.
For any candidates applying for a job vacancy, we will retain your data and the information that you provide us on your CV until 30th September following two years after receipt of it by us.
We take the security of your data we hold seriously. We have a policy including procedures and training in place covering data protection, confidentiality and security and regularly review the appropriateness of the measures we have in place to keep the data we hold secure.
We will only share personal data with others when we are legally permitted to do so. When we share data with others, we put contractual arrangements and security mechanisms in place to protect your data. We may use third parties located in other countries to help us run our business. As a result, personal data may be transferred outside the UK or the European Economic Area (EEA). Where international transfers occur, we ensure that data protection safeguards meet UK statutory standards and are not significantly less secure than UK protections under the DUAA data protection test.
Under the DPA (2018) and GDPR, Individuals have certain rights over their personal data and data controllers are responsible for fulfilling these rights.
Use of Google Fonts Web API
Our website utilises Google Fonts API to provide a unified and visually pleasing textual experience for our users. Google Fonts is a service offered by Google LLC (“Google”) that allows websites to utilise high-quality fonts.
By using Google Fonts, some information may be transferred to Google servers, which may be located in other countries. This section outlines how Google collects and uses data in relation to the Google Fonts Web API.
Data Collection by Google
When you visit a page on our website that uses Google Fonts, your web browser automatically sends a request to Google’s servers. This request may include the following information:
- IP Address
- Browser type and version
- Operating System
- Referrer URL
- The time of the request
This data is primarily used by Google to serve the font files to your browser and to improve the overall service quality.
Google may also use this data for the purposes of analytics and to enhance user experience. The data is processed in accordance with Google’s Privacy Policy, which you can review for further details: Google’s Privacy Policy.
If you are concerned about the data collection practices associated with Google Fonts, you may choose to disable the Google Fonts service through browser settings or use browser extensions designed to block such features. However, doing so may affect the appearance and functionality of our website.
Cookies
A cookie is a small text file placed on your device when you visit certain parts of a website or use certain features. Cookies may be used to remember settings, support authentication, understand website traffic and improve functionality. You can usually control cookies through your browser settings, although disabling them may affect how some features operate.
Third-party websites
Our website may contain links to third-party websites for information or convenience. Those sites are not under our control and we are not responsible for their privacy practices. We recommend that you review the privacy policies of any third-party sites before providing personal data.
Updates to this Section
We reserve the right to update or amend this section at any time to reflect changes in our practices or amendments to Google’s terms of service or privacy policy. We recommend reviewing this section periodically for the latest information on our use of Google Fonts.
Access to data
You have a right to access your personal data held by us and you can exercise that right by contacting us below. Our aim is to respond to a valid request within the statutory limit of one month. Under the DUAA, this timeline may be paused (‘stopping the clock’) if we require reasonable clarification from you to identify the specific data you are requesting.
Update of personal data
If you wish to update personal data submitted to us, please contact us below. Once we are informed that any personal data held by us is no longer accurate we will make changes based on your updated information.
Withdrawal of consent
Where we hold data based on consent, individuals have a right to withdraw consent at any time. To withdraw consent to our processing of your personal data please contact us below.
Right to erasure: You may ask us to erase your personal data where applicable. We will consider each request in accordance with the law, noting that this right does not apply in every circumstance, including where processing is necessary to comply with a legal obligation or for the establishment, exercise or defence of legal claims.
Right to rectification: You may ask us to correct inaccurate personal data or complete incomplete data. We will respond as quickly as possible and within applicable legal time limits.
Children: Where we process personal data relating to children, we recognise that children have specific rights and protections. Where consent is required and the child is under the relevant age threshold, consent will be sought from a person with parental responsibility.
Right to data portability: Where applicable, you may ask for personal data you have provided to us to be supplied in a structured, commonly used and machine-readable format, or transferred to another controller, where processing is based on consent or contract and is carried out by automated means.
Right to object: You have the right to object to processing based on legitimate interests, to direct marketing, and in certain cases to processing for research or statistical purposes. We will stop processing personal data for direct marketing purposes as soon as a valid objection is received.
Automated decision-making and profiling: We will only carry out solely automated decision-making or profiling where permitted by law. Where such processing applies, appropriate safeguards will be put in place, including the right to request human review where required.
Data breaches: While we take appropriate steps to prevent unauthorised access, loss or misuse of personal data, if a reportable personal data breach occurs we will act in accordance with our legal obligations, including notification where required.
This statement is intended to provide information about what personal data we collect about you and how it is used. As well as rights of access and amendment referred to above, individuals may have other rights in relation to the personal data we hold, such as a right to erasure/deletion, to restrict or object to our processing of personal data and the right to data portability. For further information on these rights please contact us below.
Complaints
If you have a complaint, please submit it using our contact details below. We will formally acknowledge your complaint within 30 days and attempt to resolve it under our internal dispute procedure. If you remain dissatisfied, you have the right to lodge a complaint with the Information Commission (formerly the ICO).
Contacting us about your data
If you have any questions about this privacy statement or how and why we process personal data, please contact us at:
Name: Andrew Thomas
Address: 4315 Park Approach, Thorpe Park, Leeds, West Yorkshire, LS15 8GB
Email: andrew.thomas@kirknewsholme.co.uk
Telephone: 03332 401 333
